STUDENT AFFAIRS DIVISION
The Student Affairs Division contributes to the academic mission of the University through the
enhancement of students-centered programs and support services. The Division focuses on the
following programs and services:
1) Supporting students in the scholarly pursuits of their careers and personal aspirations.
2) Promoting the establishment of a harmonious environment that is tolerant to individual
3) Enhancing students’ academic activities to facilitate their learning process.
4) Facilitating and developing leadership abilities among students.
5) Promoting and enhancing a sense of communal responsibility, personal skills and self-
development among students.
6) Maintaining the culture of unity among students and academic and non-teaching staff of the
7) Enhancing students’ awareness of the many available opportunities that will make them
8) Promotion of health and welfare services to students.
9) Developing a viable culture that is responsive to the needs of students so as to prepare them
for the future.
A BRIEF ON STUDENT AFFAIRS
The Student Affairs Division provides opportunities for students learning in a diverse
environment that will optimize their University experiences and prepare them to serve a global
community. As an integral part of the academic mission of the Umaru Musa Yar’adua
University, the Division prepares students to assume leadership roles and to be productive
members of their communities.
The Office of the Dean and other units in the University play a vital role in creating and
maintaining a healthy campus environment by providing recreational activities, sporting
activities and other innovative learning experiences beyond the classroom.
The Division is directly under the Vice-Chancellor’s Office and ensures students’ welfare in
terms of health facilities, hostel accommodation, electricity and water supply as well as smooth
intra-campus transportation. It also ensures that there is a peaceful co-existence among students
of diverse ethnic, cultural and religious backgrounds.
Duties and Responsibilities
Below are some of the duties and responsibilities of the Student Affairs Division:
1. Management of units that provide students with learning and developmental opportunities
such as community service and outreach (teaching practice, SIWES, horsemanship,
extramural classes), sports (Nigerian Universities Games (NUGA) and West African
Universities Games (WAUG)) and residential services within and outside the university.
2. Regulating Students Union activities within the University.
- Management of units that provide students, and the university community, with support
services such as Students Counseling Unit, Students Union, Students Welfare Committee
and Student Housing.
- Responsible for providing extracurricular activities that will enhance learning outside the
5. Coordinating the relationship between the university campus, community leaders and other organizations, especially in the provision of non-curricular learning and
- Mobilizing students for the National Youth Service (NYSC) scheme at the end of their
studies, thus preparing them for the labour market.
- Implementing the university’s policies and regulations regarding drinking alcohol, drug
abuse, indecent dressing, indiscipline and other social vices on campus.
- Monitoring the policies and procedures relating to all students’ activities; including
updating the relevant regulatory documents of the University.
- Administering the policies, regulations and disciplinary procedures of the University as
they pertain to students.
- Coordinating orientation programmes for newly admitted students.
- Providing liaison services to Board of Trustees Committee on Campus Life, Legal
Affairs, Alumni, Parents and guardians, students and professional colleagues.
- Participating in the senior management team of the University.
GENERAL STUDENTS’ REGULATIONS
- General Conduct
- a) A high standard of personal integrity is expected from every student of the University.
Thus, the University regards as a serious offence all unethical, immoral, dishonest and
violent acts or conduct as well as any form of violation of the University regulations.
b) Students are prohibited from buying, selling, keeping, or consuming alcoholic
drinks/beverages, drugs or substances of abuse in the University premises. Students
caught contravening this provision shall be expelled from the University or rusticated for
two semesters, in addition to being de-boarded from the University’s halls of residence throughout their stay in the University depending on the severity of the case. Therefore,
the consumption, sale or possession of alcoholic beverages, drugs or substances of abuse
are prohibited in the University premises. Attention is particularly drawn to the penalty
contained in the relevant laws of the Federal Republic of Nigeria to this effect. Upon
conviction, the student(s) concerned shall cease to be registered with the Umaru Musa
- c) Cultism is prohibited in the University. Students who belong to any cult group shall
be expelled from the University and handed over to the Police for investigation and
d) Students shall not indulge in any form of physical combat or violence of any nature in the
University. Students who violate this provision shall be rusticated for two semesters and,
in addition are liable to lose their accommodation for the remaining part of their stay in
- e) Firearms or explosive devices of any kind are prohibited within the University premises.
Students caught in possession of these devices will be prosecuted as provided for by the
law of the federation.
- f) Students should not take the law into their own hands. Any student who takes the law
into his/her hands shall face severe disciplinary action, including civil offence
g) Nudity or indecency of any form is not allowed within the University campus. Violation
of this regulation shall constitute an offence, and the culprit(s) shall be appropriately
disciplined as provided for by the University disciplinary rules and regulations.
h) Any student caught stealing within the University community shall be handed over to the
University Security Division for investigation, and if found guilty of the offence will be
duly punished according the laws of the University.
- i) Any student accused of rape or any form of sexual harassment shall be handed over to the
Police and would be liable to expulsion from the University if convicted by a court of
- j) Any student caught forging any document relevant to his/her admission shall be expelled
from the University and if already graduated, the degree, diploma or any form of
certificate issued by the University shall be withdrawn.
- k) Any student who appears before a University Committee and gives misleading or false
information shall be liable to severe punishment. Offence of this nature shall attract two
- l) Students must treat all University staff as well as other fellow students with respect and
should never use foul, obscene or abusive language in their relations with others.
m) Political parties, rallies and other related activities are not allowed in the University
- Dress Code
In its determination to serve as a centre of academic excellence through the promotion of
teaching, research, advancement of science, technology and manpower development, the Umaru
Musa Yar’adua University is expected to serve as a protector and guardian of our cultural, moral
and ethical values. Consequently, students are strongly advised to dress decently and conduct
themselves in a respectable manner within the University environment.
As such, students considered as indecently dressed shall not be admitted into lecture halls or any
other University activity. Decent dressing is a prerequisite for attending lectures, practicals,
tutorials, workshops, seminars and other such functions within the University. Indecent dressing
includes, among others:
- a) Wearing short and skimpy dresses such as body-hugs, show me-your-chest, spaghetti wears
and similar dresses exposing the sexuality of males and females.
- b) Wearing tight shorts and skirts that are above the knees (except during sports).
- c) Wearing tattered jeans and jeans with holes or obscene marks.
- d) Wearing plaiting or weaving of hair and putting on earrings by male students.
- e) Wearing tight fitting dresses such as jeans, trousers, skirts, hip star, patra, lactra, etc, that
reveals the contour of the body.
- f) Wearing under-clothing such as singlet publicly.
- g) Wearing long or short and tight skirts which are slit in front or at the sides or back, which
reveals the contour of the body or exposes the nudity of the person.
- h) Appearing unkempt with bushy hair, wigs or any form of hair attachments.
- i) Wearing t-shirts with obscene captions or inscriptions on it.
- j) Wearing shirts without buttons, or not properly buttoned, leaving the wearer bare chested.
- k) Wearing coloured eyeglasses in the class rooms/lecture theatres/laboratories (except on
- l) Wearing bathroom slippers to classrooms/lecture theatres/laboratories (except on medical grounds).
- m) Wearing of trousers/jeans that stop between knee and ankle.
Contravening these regulations will attract a reprimand or rustication for one semester
- Identity Cards/Identification
To ensure security within the University premises, it is compulsory for students to:
- a) Possess a valid identity card issued and duly signed by the University authority.
b) Identify themselves by showing the identity card when required to do so by any officer of the
- c) Only fresh students would be issued with a computerized identity card at the beginning of a
new session. The identity card will be for the duration of the student’s stay in the University.
Replacement of identity cards due to damages or mishandling would attract charges.
d) In the interest of the student and that of the University, no lost identity card will be replaced
without a court affidavit, clearance letter from the University Security, letter of introduction from
the student’s Academic Department and evidence of payment of the stipulated fees.
e) Students must endeavour to carry their identity cards at all times. Students who do not possess
valid identity cards shall be denied access to University facilities and other benefits of
studentship and could be physically denied access to the campus or be prosecuted.
- Collection of Donations in the University
The University Authority will not tolerate the unwholesome attitude(s) of individual students or
student organizations soliciting for any type of donation(s) in respect of any function(s) held by
them within the University, except with the expressed permission of the Dean, Student Affairs or
through the recommendation of Staff Advisers and Patrons.
- Hall Administrators/Matrons
Hall Administrators/Matrons are responsible for the allocation of bed spaces and rooms in the
hostels under the supervision of the Dean and the Deputies overseeing the students’ Halls of
Residence. They also give exit permit and attend to complaints pertaining to accommodation; or
refer same to the Dean of Students Affairs where necessary.
Application for accommodation is done online. The rooms are allocated on a first-come-first-
serve basis. Priority is however given on the following grounds:
- a) Foreign students;
- b) Disabled (physically challenged) Students;
- c) Undergraduates in their final year;d) Fresh students;
- e) Students from outside Katsina Municipal.
- Other Hall Matters
Students are normally given 24 hours after their online application within which to lodge
payment into the provided account for the accommodation. Failure to comply means automatic
forfeiture of the allocation. No student will actually be given the allocation until he/she presents
to the Hall Administrator an official receipt of full payments. All payments can only be made at
the designated bank(s) specified by the University. Fees paid without allocation/Hall Payment
Slip (HPS) shall not be refunded.
Students are responsible for their own laundry services. Squatting in any form is strictly
prohibited. Any student who is allocated a place in the hall and who is caught condoning the act
of squatting shall lose both allocation and fees for it. The squatter(s) shall be ejected immediately
and shall be compelled to pay any accommodation fee for the length of period,, which shall be
adjudged to cover the part of the session from the beginning till time of discovery.
3. Visit to the Students’ Halls
Students are allowed to receive visitors at stipulated hours at the discretion of the University
authority; which is subject to review. However, students are to strictly abide by the following:
a) Students are not allowed to accommodate guest(s) who will stay overnight in their rooms.
b) Male visitors, whether they are from outside the University or are the Students of the
University, are not allowed to enter the rooms and other restricted areas of the Halls of female
students; whether they are related or not.
- c) Students and staff are responsible for the conduct of their visitors if they are non- members of
the University community. Members of staff of the University will also be held responsible for
their conduct as well as the conduct of the student(s) they visit in the hostel.
d) Male students may visit female students strictly at the stipulated hours (10:00 am to 10:00 pm)
authorized by the University Authority. It is also mandatory for them to sign the visitors’ book.
e) Visitors are not allowed into the campus after 10.00 pm
- f) Visitors should not stay in the campus beyond 10.00 pm.
- g) All visitors must park their vehicles in front of the halls; not in dark corners, behind hostels,
halls, classrooms, theatres or remote corners of faculty buildings.
- h) Visitors may be subjected to security checks at the gates.
- i) Visitors should observe the prescribed speed limits on the campus
- j) Consumption or bringing of alcohol and other related intoxicants/drugs into the campus are
- k) Physical combat and assault on persons, or any form of violence, are prohibited within the
l) Visitors are not allowed to take the law(s) into their hands. All complaints should be lodged at the Security Office or the Student Affairs Division.
The above regulations are made to safeguard the personal security and dignity of visitors. It is
the responsibility of students to draw the attention of their visitors to these regulations.
Failure to abide by the above regulations (from 3a to 3l) would attract a penalty as enshrined in
the National and/or University law.
- Attestation to Hall Undertaking
At the beginning of each academic year, every student, whether new or returning, must sign an
undertaking to be of good conduct and to abide by the University rules and regulations. The
following regulations/guidelines are therefore binding on every student who accepts a bed space
in any of the University’s halls.
- a) University Hall accommodation is a privilege and not a right to students. Students should
therefore not take it for granted that they must be provided with accommodation.
b) Any damage done to items/fixtures in the individual rooms is the liability of the entire
occupants of the rooms who shall be surcharged and could, additionally, be ejected from the Hall
depending on the damage done.
- c) Any damage to items/fixtures in the Block/Hall is the liability of the entire occupants of the
Block/Hall who shall be surcharged depending on the damage done.
d) It is prohibited for any student to tamper in any form whatsoever with any University
item/property such as electrical fittings, fans or mattresses in his/her room..
- e) Any jam-lock which students fix on their room doors automatically becomes the University
On no account should students remove such locks.
- f) Once made, room allocation cannot be altered. As such, no student should allow another person to share or utilize their place without the permission of the Hall Administrator.
g) It is prohibited for any student to lease, sublet, or enter into any form of trading or exchange
of bed space allocated to him/her.
- h) The University does not accept responsibility for a loss and/or damage to students’ property.
i) Beds, mattress, pillows and other items/properties of the University, where provided to
students, must be put into proper use for which they are meant; otherwise, the University
reserves the right to withdraw them without notice, either for a period or indefinitely.
j) All forms of commercial activities are not allowed within the hostels, common rooms or hall
k) Indiscriminate posting of bills or posters are not allowed
- a) All complaints relating to hostels should be referred first to the Hall Administrator’s Office.
b) Problems arising from students’ interaction with other students should be directed to the Dean
of Student Affairs.
- c) Fighting or noisy quarrels leading to any disturbance will invite swift disciplinary action.
d) Fraud, theft and serious breach of peace involving harm to another person or damage to
property will not only attract swift disciplinary action by the University but may be referred to
the Police for prosecution.
- e) On no account should a student take the law into his/her own hand. However, students may be
complainants or act as prosecution witnesses in adjudication of cases. But students are strongly
advised to as much as possible restrict their problems within the Student Affairs Division of the
- Use of University Premises
Permission to use the University premises must be sought from the Dean of Student Affairs
under the following conditions:
- a) Any student body seeking permission to use a University facility must give 24 hours
advanced notice to the Deanery.
- b) In case of student activities whereby gate fees are collected, permission must be sought at
least one week before the date of commencement.
- c) Applications must be submitted at least two weeks in advance for activities involving
participants from outside the University. All applications must be accompanied by a detailed programme of activities and poster/hand bills. No invitation should go out, and no posters/hand
bills shall be posted until the programme is approved.
- d) Bills/posters of approved programme(s) shall only be pasted at authorized places.
Contravention of these shall lead to disciplinary action against the violators.
e) Permission for activities involving the use of University lecture halls, theatres, sports facilities,
convocation square and auditoriums must be obtained in advance from the Registrar.
3) Use of University Library
The following rules and regulations must be observed when using the library:
1. Gowns, hats, caps, raincoats, umbrella, briefcase, handbags, etc must be left in the shelves at the entrance of the library. All such should be kept at owner’s risk.
2. Smoking, drinking and eating are not permitted in the library.
- On leaving the library, readers must show books in their possession to the staff at the
- Books must not be defaced by writing in them or by any other means. Students are
responsible for books for which they have signed and must pay for their loss or damage.
As such, they must scan through a book before signing for it.
- It is an offence to take out of the library a book (including journals) which has not been
properly issued to students.
- Disciplinary action, including expulsion from the University, will be taken against any
student found to have mutilated or stolen a library material.
- Valuable items, especially money and handsets, kept in hand bags at the entrance of the
library are at owner’s risk.
- Use of mobile phones is not allowed in the library.
- Students are not allowed to use their tickets to borrow books for another person.
- No group of students shall be allowed to hold discussions in any part of the library.
11. Sleeping and reservation of seat and dispositioning of seats and reading tables are strictly
12. Students should not use the e-library facilities to visit unauthorized websites such as
pornographic, sporting, movies and Facebook sites.
- Silence must be observed in and around the library at all times.
- Library users are advised to take away their books/papers (belongings) whenever they are
leaving the library.
- Library users must not attempt to put books/journals back on the shelves. Once taken off
the shelves, the book/journal should be left on the tables.
- Book fine and loss: fines are charged for late return of borrowed books. Currently, staff
and students are charge N20 per book, per day. Lost books attract an amount three times
the cost of the original book.
- Clearance: all students/users are required to obtain clearance from the library on
completion of their course/service before their clearance certificate can be signed.
18. Loss of library ticket(s) must be reported in writing immediately to the University
19. Babies of 6 months old or less and young children of 1–15 years are not allowed to be
taken into the library.
- Wearing sound-making shoes and noisy foot-materials are not allowed in the library.
21. Musical instruments of any kind are not allowed into the library.
- Noisiness, rowdiness and whistling are not allowed in and around the library.
- Payment of Fees
- a) No student(s) will be admitted into the University hostel(s) whose registration fees for the
session have not been fully paid.
- b) Students who are compelled to be absent from the University because of their inability to pay
the prescribed fees will not be absolved from paying the fees for the period of such absence.
- Collection of Money in the University:
- a) Donations should not be solicited at the gate during any function held within the University.
When it is necessary to make charges to cover expenses, only printed tickets or programmes
should be offered for sale.
- b) Clearance must be sought from the Dean of Student Affairs before donations are solicited
from within or outside the University.
The University maintains and encourages the tradition of publications of professional and
academic journals or magazines by student associations, clubs, societies, etc. However, such publications must abide by University regulations under the Students Press Council. The
composition of the Students Press Council is as follows:
- i) Two Members from outside the University Community.
- ii) Two members of staff who are not members of the administration.
iii) The Deputy Registrar, Students Affairs, shall be the Secretary to the Press Council.
- iv) It shall be the duty of the Students Press Council to monitor students’ publications; hear or receive complaints from students and staff; determine whether a breach of any regulation(s) has
been committed and recommend appropriate disciplinary measures to the Vice Chancellor.
In the absence of the Students Press Council, the Student Welfare Board takes over the functions
of the Council.
Objectives of the Students Press Council
Students’ publications must reflect academic interest and should be matured in outlook. They
must exclude items that are repugnant to the community’s sense of value and items that may
directly or indirectly nurture the growth of undesirable attitudes. Students’ publications should
not monitor the private affairs of individual members of the community or raise and agitate
issues that are capable of rousing hatred within the student body. In general, the aim of the
publications should be to protect sacred societal values and promote general education and
dissemination of information. In particular, the goals are to:
- a) Stimulate the literary and intellectual development of students.
- b) Serve as training ground for writers and journalists.
- c) Provide students with the opportunity to participate in deciding issues which are important to
the community in particular and the country in general.
- d) To enhance mingling and interaction among students of various origins in the University
- e) Provide a forum for students to discuss subjects such as literature and government policies and
to publish their own views.
- f) Provide students with a channel for expressing their grievances to the University in a
Students’ Publication Procedures and Regulations
- a) All regular students’ publication must first be registered with the Students Press Council
before any issue is produced. The registration is subject to renewal each academic session and no
issue should be produced in any form until the registration renewal is completed.
b) All occasional publications, including notices, letters and articles for the press and radio or
television stations, require the approval of the University authority.
- c) The editors will be responsible for the content of their publications or broadcast and where
libelous or seditious materials are found the staff or members of the University community
involved would be held responsible; and if established writer(s)/publisher(s)/broadcast network
would be suspended or proscribed.
- d) Each article or cartoon must bear the name of the author or registered pen-name; while each
publication must bear the full name(s) and address(es) of the members of the Editorial Board.
- e) The Editorial Board of each publication should, as far as possible, be representatives of the
f) All editors, writers and authors are required by the University Authority to sign an undertaking
governing their code of conduct.
- g) A copy of every publication must be given to the Vice Chancellor, Registrar, Dean of Student Affairs, University Public Relations Officer and the University Librarian.
- h) Only registered student organizations may produce any publication or printed material bearing
the name of the University or purporting to emanate from it.
- i) Printed matters published by students of the University may be sold on the campus only if
they are produced by registered students’ organizations.
- j) All students’ publications must carry the names of the organizations and members of the
- k) Any students’ organization that publishes, sells or otherwise reproduces materials on the
campus shall be responsible for those materials, including their contents and any other matters
l) All students’ publications must state explicitly on the editorial page that the opinions expressed
therein are not those of the University or its student body as a whole.
1) Where available, the University shall provide bus service at stipulated rate per trip, to and
from the Campus, as fixed by the University Consultancy Services Unit.
2) No student shall blame the University for missing his/her lectures or examinations on account
of non-availability of students’ bus service.
RELATIONSHIP WITH STAFF
It is an offence for any student to fight with or abuse any University staff in the course of
discharging his/her lawful duties.
CONDUCT OUTSIDE THE CAMPUS
All students are expected to be good ambassadors of the University when outside the campus.
Any student reported to the University Authority for misconduct shall face the University
Disciplinary Committee for appropriate disciplinary action. Depending on the gravity of the
misconduct, violators could also face public prosecution according to the laws of Nigeria.
Fighting by students or any form of violence and use of force on other students to obtain
compliance or cause bodily harm will not be tolerated by the University whether on the campus
or outside. Violators could also face public prosecution according to the laws of Nigeria.
Stealing of any form is prohibited in the University. Any student found guilty of stealing in or
outside the University shall be expelled from the University. Violators could also face public
prosecution according to the laws of Nigeria.
- Membership of Illegal Associations
Students found to be members of illegal associations, clubs, fraternity or confraternity shall be
made to face the University Disciplinary Committee for appropriate punishment. Violators could
also face public prosecution according to the laws of Nigeria.
Any student found guilty of rape shall be expelled from the University. Students are therefore
advised to dress decently. Violators could also face public prosecution according to the laws of
Forgery of any kind is a criminal offence. Any student found guilty of forgery shall be dealt with
according to the law. Violators could also face public prosecution according to the laws of
- Fake Certificates
Any student found to have used fake certificate(s) or credential(s) to gain admission into the
University shall have his/her studentship terminated. Violators could also face public prosecution
according to the laws of Nigeria.
- Illegal Demonstration
Students are not permitted to stage any form of demonstration against an individual, the
University, State or the Federal Government of Nigeria without an explicit permission from the
Police and University Management. Student(s) found guilty of this offence shall be made to face
the University Disciplinary Committee for appropriate punishment. Violators could also face
public prosecution according to the laws of Nigeria.
- Wanton Destruction of Public Property
Any student of the University found guilty of destruction of public property shall be surcharged
at the current rate of the item/property. In addition, such a student shall face appropriate
disciplinary action. Violators could also face public prosecution according to the laws of Nigeria.
- Embezzlement of Associations’ Fund
Any student member of a registered association or club in the University found guilty of
embezzling association’s funds shall be deemed to have committed an offence and shall be made
to face the University Disciplinary Committee for appropriate punishment. Also, violators could
face public prosecution according to the laws of Nigeria.
- Membership of Secret Cults
Membership of secret cults in the University is prohibited. All forms of cultism and secret cult
activity of any nature are prohibited and are punishable by expulsion from the University.
Violators could also face public prosecution according to the laws of Nigeria.
Any student of the University found guilty of an act of insubordination towards constituted
authority shall be dealt with accordingly. Violators could also face public prosecution according
to the laws of Nigeria.
Any student found guilty of any form of assault within or outside the University shall be made to
face the University Disciplinary Committee for appropriate punishment. Assault within the
campus attracts expulsion from the University. Violators could also face public prosecution
according to the laws of Nigeria.
REGULATIONS GOVERNING THE CONDUCT OF STUDENTS AT LECTURE
HALLS, CLASSROOMS, THEATRES, AUDITORIUMS, LABORATORIES AND THE
- i) It is a serious offence to remove or damage any of the furniture, electrical appliances and
other provision of the reading rooms, lecture halls, theatres, laboratories, auditoriums and the
ii) Smoking, eating, drinking, spitting, bellowing and general noisiness are prohibited within the
above stipulated premises.
iii) Animals must not be taken into these designated places.
- iv) Children under 8 years, unless escorted by an adult, are not allowed in the designated places.
- v) Silence must be observed in and around the designated places.
- vi) Reading tables and chairs must not be removed from their designated places.
vii) Library/reading rooms’ users should not reserve seats; any person can use any seat not
ix) Library/reading rooms’ users are advised to take away their belongings and books whenever
they are leaving.
- x) The Librarian/Hall Administrator/Matron and Laboratory Technician(s) may suspend any
person from using the reading room(s) for neglect of these rules subject to his/her reporting such
action to the Dean of Student Affairs.
The Students Union is the representative body of the students in the University. By law, membership is voluntary. All registered students may be members of the Union by payment of an annual subscription. The Students Union serves as a channel of coordinating students’ involvement in the management of the University. It is also a platform for nurturing and inculcating responsive and selfless leadership in students. Generally, the Union promotes intellectual, social, ethical and cultural interests among students. It also serves as a forum for evolving policies that are geared towards promoting students’ academic activities and welfare. The Union must be registered and its constitution approved by the University before it is allowed to operate/function.